Convert and compress / Step-by-step guide

Reduce your PDF’s file size

Choose compression and review the quality of the result.

Reviewed on September 23, 20263 steps · 1 min read

At a glance

Compression can reduce a PDF’s file size. Savings depend on its content: an image-based scan behaves differently from an already optimized text file.

Before you start

Keep the original and decide where you will use the copy: on screen, by email or in print.

Actual Folio interface with a sample document. Reduce your PDF’s file size — Actual Folio interface with a sample document. View full screenshot ↗

Open Compress PDF

Select the PDF and review its preview. Check that the content matches the file you want to send.

Adjust compression

Review the available controls and choose an appropriate level. Greater reduction may affect image details and scanned text.

Compare the copy

Run compression, download the result and compare size and appearance. Zoom into small lettering, stamps and charts before sharing.

If something does not go as expected

If the file barely shrinks, it may already be compressed. If the requested size is not reached, review the message and the copy’s actual size; a final size cannot be guaranteed for every PDF.

Before you finish

The copy is smaller and the necessary details remain readable.

NOW, YOUR DOCUMENT

Now you know where to start.

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Convert and compress1 min